While Gmail, the Google email service, is extremely reliable, you will still might want to download important business correspondence for your computer’s disk drive. Gmail Backup is actually a program made specifically for this reason, yet it is buggy and never appropriate for Windows 7, because it is not updated since 2009. As of this writing, the easiest method to save Google email messages is with your desktop email program, since Gmail uses the standard POP3 mail system. Thunderbird, which can be free, and Microsoft Outlook, which is included if you purchase Microsoft Office, are both simple to configure for Save emails to PDF.
1. Launch Gmail and sign in with your usual account information. Wait another or two for your mailbox to look at.
2. Select the icon of your gear with a white background located in the right-hand corner from the mailbox page to open the key settings prompt. Select “Settings” inside the pull-down menu that appears.
3. Click on the “Forwarding and POP/IMAP” tab within the Settings page. It will be the fifth tab from the left.
4. Scroll down to the Pop Download section of the page, which is the second section in the top. Check either the very best radio button marked “Enable POP for All Mail (even mail that’s been downloaded)” or perhaps the one right under it marked “Enable POP for Mail that Arrives from Now On” depending on whether you wish to download and save old messages for your computer.
5. Select the option which is handiest for you from the pull-down menu underneath the radio boxes which is marked: “When messages are accessed with POP.” Keeping the default use of “Keep Gmail’s Copy in the Inbox” is often the handiest choice. Alternately, you are able to choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you need the copy that remains within your Gmail box to be handled.
6. Select the “Save Changes” button at the bottom of the page.
7. Launch your email client and open the prompt which you use to incorporate a whole new account. Click “Local Folders” inside the left-hand column of your home page of Thunderbird after which click “Put In A New Account.” Alternately, click “File” accompanied by “Info” then select the “Add Account” prompt that may be marked using a plus sign and located toward the top of the the Outlook information page.
8. If using Thunderbird, type the requested information for Server to the respective text fields about the window that appears. Go through the “Continue” prompt and allow the automatic account setup to ensure the account settings. If using Outlook, click the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom from the Microsoft Outlook account window and adhere to the directions in Steps 9 and 10.
9. Click “Next” towards the bottom of the account information box in Outlook. Wait a 2nd for that “Choose Service” dialog box to show up. Click “Next” again after confirming the Internet E-mail default radio box is ticked from the Choose Service dialog box and wait an additional for the Internet E-mail Settings dialog box to appear. Enter all of the information to your Gmail account from the respective fields. Enter “pop.gmail.com” as the incoming mail server and “smtp.gmail.com” as the outgoing mail server. Enter your entire e-mail address, including “@gmail.com,” from the “User Name” field.
10. Click the “More Settings” button in the lower right-hand side in the dialog box and wait a 2nd for your Internet E-mail Settings box to look. Go through the “Outgoing Server” tab then check the box marked “My Outgoing Server (SMTP) Requires Authentication.” Examine the default “Use Same Settings as My Incoming Mail Server” radio box and click “OK.” Click” Next” and wait several seconds for that system to send out and receive test email messages. Click “Close” from the test message box accompanied by “Finish” within the main dialog box to return to the key Outlook window.
11. Download the mail for your new account by selecting “Send/Receive.” All emails that you simply download have become stored in the mail folder in your hard drive drive.